The documents below were available for the October 23, 2023 Annual General Meeting at the Lambton Golf and Country Club. To view a report in a separate Window, press the Download button and then open the file.
Agenda for the Probus Annual General Meeting
Minutes from the 2022 Annual General Meeting
Annual Report for 2022-2023
Thanks goes to our management team for the impact they have made over the past Probus year of 2022-2023.
To Donna Canfield, for providing us with speakers not readily available to other clubs, and for making over 60 phone calls to recruit Executives for our management team. Its hard to say no to Donna, as we can attest to.
To Sharon Taylor, for introducing online registration and payment options for our members, and taking on the role of newsletter editor, as well as being our Treasurer. Her commitment is admirable.
To Montserrat Petrie, for introducing emergency contacts on our members list, and spending countless hours updating Membership Excel spreadsheets. Montserrat must know all 254 names on the Membership list and their numbers off by heart by now.
To Tim Sulisz, who is such a strong tech person. Tim introduced us to hybrid meetings to aid in the transition from online to in-person meetings, as well as continuing to develop the website to integrate it with our newsletters, and to allow online payments. Not only that, he was there 24 – seven to help everyone on the team with patience and kindness.
To Mary Mulligan, who is especially thanked in the year end report.
To Linda Hasler, who retired this year from the management team as Events Coordinator, after having joined our Executive in October 2019.
To Heather Bacon, for our wonderful lunches and dinners at the Lambton G&C Club that bring us all together.
To learn more about last year’s accomplishments, read our Annual Report for 2022-2023 below:
Financial Statements for 2022-2023
For the year ended September 30, 2023, revenue exceeded expense from operations by $425.00. We had budgeted a deficit of approximately $3,000.00. The main reason for the difference between actual and budget, was that the club had 7 monthly Members meetings, whereas we had budgeted to have 9. The Meetings for June and September were held as Events with the Members paying to attend.
For this coming year, fees were raised from $75.00 to $85.00. The fees were raised because the majority of the expense of running the Probus Club is the cost for the monthly Members’ meetings. We have signed a contract with Lambton, as the venue, for the coming year’s monthly Members’ meetings. The cost of these meetings has increased by 15% over what we paid Lambton for the May, 2023’s meeting. In addition, for the coming year we are planning 10 monthly Members’ meetings. In the past, December’s meeting has been held as a paid Event. This year there will be a regular monthly meeting from 10:00 a.m. to 11:30 a.m. with a speaker. After this, there will be a Christmas lunch which will be a paid Event.
Another increase in expense projected for the coming year is that in the short term we will be hiring outside help to send out the monthly Newsletter and announcements during the month. We are currently looking for a volunteer be the Newsletter editor, or to help with this position.
The Surplus as at September 30, 2023 is $23,892.00. This amount of surplus is within the guidelines for a Surplus for a not-for-profit organization.
See the Financial Statements below for more information:
Probus Club of Kingsway-Islington 